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Assistant to the Commercial Director

About the Role:

The Commercial Director has broad responsibilities for a range of elements of Pendennis’ business, including negotiating and monitoring all major contracts, supporting the sales process, estimating, as well as HR, Training and Health and Safety. As Assistant, you will be pivotal to the Commercial Director (CD) in providing dedicated, proactive, efficient, adaptable and professional support, and will be responsible for the execution of a wide range of duties as is required to enable the CD to maximise their capacity as a key leader and as a board member.

This is a position of trust, providing the highest level of support. You are key to the management of the CD’s schedule and controlling the flow of information, requiring a high level of initiative and personal judgement to handle highly confidential and sensitive materials.

Key Responsibilities:

• Overall responsibility for managing all administrative aspects of the CD in a proactive, efficient, effective and professional manner.

• Read and understand contract documents to ensure that contract records are correctly administered, and that appropriate amendments are made when directed by the CD.

• Assist in the identification, management, and resolution of commercial claims/issues within project contracts and subcontracts.

• Work closely with the wider Senior Leadership Team and Business Support Team to facilitate information flow and draft correspondence on behalf of the CD.

• Thoroughly understand and support the Director’s working style and priorities, ensure their calendar is always practicable and deliverable/achievable; to ensure that all agreed appointments/meetings can be accomplished successfully

• Be able to react to and accommodate unexpected last-minute changes in the schedule and redirect the Directors accordingly, using sound initiative and judgement to ensure Directors are engaged only with items requiring their absolute attention.

• To develop an understanding of the leadership role of the CD in a fast paced commercially focussed environment, and develop the necessary influencing and negotiating skills required to support the CD in the development and delivery of agreed priorities.

• Proactively plan meetings, bringing to the attention of the Directorate any items that may need to be brought to the agenda for meetings, and to support the development of papers for meetings.

• Other activities as required to assist in the effective operation of the Estimating, HR and HSE teams.

Skills and Experience:

• Experience of working at Executive level both internally and externally in a large organisation and assimilating, analysing, and interpreting complex information.

• Knowledge and experience of commercial contracts within the marine sector.

• Advanced Outlook skills, with accompanying strong IT skills, including Word, Excel and PowerPoint.

• Advanced organisational ability, with excellent planning and prioritising capabilities, and able to cope with multiple demands effectively while preserving confidentiality, and demonstrating excellent interpersonal skills, in particular the ability to work with and influence a wide range of people.

• Proactive service driven approach, working independently to develop understanding and provide excellent support, with a proven ability to work with minimum supervision and to use initiative and flexibility.

• Exceptional time management skills and the ability to work to pressured deadlines, and to respond with appropriate urgency and flexibility to situations and events that require a quick turnaround.

Let's Talk

We are always looking for experienced, high quality staff with an exceptional work ethic to join our dynamic team. If you are interested in a career with Pendennis, we'd be happy to receive your speculative CV and covering letter.